Our Privacy Policy

Our Privacy Policy

It is Code Your Future's ("Code Your Future"/"we"/"us"/"our") policy to respect your privacy regarding any personal information - that is, any information from which a person can be identified, such as names, contact details and ID information (in this policy we call this "personal information") that we hold. This Privacy Policy explains when and why we collect personal information about people who visit our website, together with any other personal information you may provide to us, how we use it, the conditions under which we may disclose it to others and how we keep it secure.

The processing of your personal data is carried out by or on behalf of Code Your Future. This Policy may change from time to time, so please visit this page periodically to make sure you’re up to date.

Our Privacy Policy and Cookies Policy take into account several laws, including:

  • the EU General Data Protection Regulation (EU) 2016/679;
  • the United Kingdom General Data Protection Regulation;
  • the Data Protection Act 2018;
  • the Privacy and Electronic Communications (EC Directive) Regulations 2003; and
  • all similar or related legislation relating to the processing of personal information and/or privacy applicable to Code Your Future from time to time or as re-enacted, applied, amended, superseded, repealed or consolidated;

together, the "Data Protection Legislation".

Who are we?

Code Your Future is a non-profit organisation aimed at helping refugees and other disadvantaged groups learn programming skills and find employment in the tech industry. We are a registered charitable incorporated organisation with charity number 1174929. We are the data controller in respect of the personal information you provide to us.

How can you contact us?

If you have any questions regarding our Privacy Policy or our processing of your personal information, please get in touch at contact@codeyourfuture.io, and we will get back to you as soon as possible.

How do we collect your information?

We may collect personal information about you whenever you directly interact with us. For example, when you: sign up to our programme; make a donation; when you register to volunteer; when you create a fundraiser; when you use our website; and when you register for our newsletter.

We may also collect information about you when you use a third-party website with whom we work (for example, making a donation to us through Stripe in our website), or through the use of cookies and tracking software (please see our Cookies Policy for further information). 

What type of information is collected from you?

The information we collect from you directly or indirectly may include:

  • Your name
  • Your address
  • Your email address
  • Your phone number
  • Your contact preferences
  • Your employer details for processing a payroll gift
  • Your taxpayer status for claiming Gift Aid
  • Your date of birth
  • Your gender (where appropriate, for example: volunteering)
  • Financial and payment information (for example, when you make a donation)

Code Your Future may also collect sensitive personal information from you, which is defined in the Data Protection Legislation as special category personal data and comprises personal data consisting of (amongst other things) racial or ethnic origin, data concerning health or dietary requirements, or data about a person’s sexual orientation ("sensitive personal information"). This may include ethnicity, religion and health related data for example.

We do not use cookies to collect this type of information. All online financial transactions will be encrypted using TLS (Transport Layer Security).

How is your information used?

We may use your information:

  • To assess your suitability to participate in the Code Your Future programme
  • To process a donation that you have made
  • To provide you with information about our work or our activities
  • To carry out our obligations arising from any contracts entered into by you and us
  • To process your volunteer registration
  • To seek your views or comments on the services we provide
  • To notify you of changes to our services
  • To process a grant or job application
  • For administrative purposes (for example, we may contact you regarding an event for which you have registered)
  • To analyse and improve the content and operation of our website
  • Where we are required by law, to disclose or otherwise use your information.
  • To contact you for marketing purposes by email if you have agreed to be contacted in this manner (we provide information about how you can change your marketing preferences in our communications).

How do we store your information?

We take appropriate physical, electronic and managerial measures to ensure that we keep your information secure, accurate and up to date. We will only keep your personal information for as long as we reasonably require and, in any event, only for as long as Data Protection Legislation and our own internal rules and policies allow.

Although we use appropriate security measures once we have received your personal information, the transmission of information over the internet is never completely secure. We do our best to protect personal information, but we cannot guarantee the security of information transmitted to our website, so any transmission is at the user’s own risk. However, any payment card details (such as credit or debit cards) we receive on our website are passed securely to our payment processing provider according to the Payment Card Industry Security Standards.

Your choices

You have a choice about whether or not you receive communications from us. If you do not want to receive direct marketing communications from us about the work we do, then you can select your choices by ticking the relevant boxes situated on the form on which we collect your information.

We will not contact you for marketing purposes by email, phone or text message unless you have given your prior consent. We will not contact you for marketing purposes by post if you have indicated that you do not wish to be contacted. You can change your marketing preferences at any time by contacting us by email: contact@codeyourfuture.io.

Who has access to your information?

We will not sell or rent your information to third parties.

We will not share your information with third parties for marketing purposes.

Code Your Future may provide your information to our service providers. Subject to your communication preferences and our internal policies and procedures, this would include providing your information to third parties that work with us to deliver on our charitable purposes, and other entities that act as fundraisers for Code Your Future, sell Code Your Future products or provide Code Your Future with marketing information and services.

Code Your Future may also share your information with associations we work in partnership with (for example, when you are volunteering and you wish to be placed on a certain project). We will not do this without your consent. In some cases, they will be acting as a data controller of your information and therefore we advise you to read their Privacy Policy. These third party product providers may share your information with us which we will use in accordance with this Privacy Policy.

We enter into contracts with all of these service providers that require them to comply with the Data Protection Legislation and to ensure that they have appropriate controls in place to protect the security of your personal information.

In processing your personal information, it may sometimes be necessary for us to transfer your personal information outside the UK or the European Economic Area ("EEA") (as applicable) to third parties, such as overseas service providers. Your personal information may also be accessed by staff operating outside the UK or the EEA who work for us or for one of our suppliers. This includes people engaged in, among other things, the provision of support services to us. In such circumstances, we will take all steps reasonably necessary to ensure that your personal information is treated securely and in accordance with this Privacy Policy and Data Protection Legislation. We may enter into contracts with entities based outside the UK or the EEA, where this is required by Data Protection Legislation

Links to other websites and organisations

Our website may contain links to other websites run by other organisations. Please note that when you click on a link to such a website, you will be leaving our website and accessing that other website. As such, the operators of those websites are solely responsible for any personal data which they collect about you via their website. This privacy policy applies only to our website‚ so we encourage you to read the privacy statements on the other websites you visit. We cannot be responsible for the privacy policies and practices of other sites even if you access them using links from our website.

18 or Under

We are concerned to protect the privacy of children aged 18 or under. If you are aged 18 or under‚ please get your parent/guardian’s permission beforehand whenever you provide us with personal information.

Why are we allowed to process your personal information?

Generally, we collect personal information as described in this Policy for several lawful reasons, including where the processing is reasonably necessary for the purpose of a legitimate interest pursued by us, such as to provide participants with access to our programme. Some processing may also be necessary so that we can perform a contract with you or because it is required by law. We only use your information to send you marketing communications by email or text with your consent, and you can always opt out of receipt of marketing communications as explained below.

We only collect sensitive personal information where there is a clear reason for us doing so and where there is an additional legal basis under the Data Protection Legislation. If you are a programme participant, we only process sensitive personal information where we have your consent to do so. You can provide your consent in various ways, but programme participants will most typically provide consent when they complete our enrolment and consent form before joining one of our programmes (but, for the avoidance of doubt, sensitive personal information may also be collected and consent given following commencement of a programme).

Your credit or debit card information

If you use your credit or debit card to donate to us, buy something or make a booking online, we pass your card details securely to our payment processing partner as part of the payment process. We do this in accordance with the Payment Card Industry Security Standard, and don't store the details on our website or databases.

Emails

Emails are not always secure, and they may be intercepted or changed after they have been sent. Code Your Future does not accept liability if this happens. The contents of emails reflect their author’s views and not necessarily those of Code Your Future.

Please do not send Code Your Future any financial data through email.

Your rights and data accuracy

You have certain rights in relation to your personal information - for example, the right to request that we erase your personal information (or part thereof) at any time, which we will comply with unless we have a lawful reason to retain your information.

You also have the right, subject to certain exemptions, to:

  • see the personal information we hold about you;
  • withdraw any consent you may have given to us to hold and use that personal information;
  • ask us to make any changes to ensure that any personal information we hold about you is accurate and up to date; and
  • in some cases, ask us to transfer any information we hold about you to a specified third party.

If you wish to exercise any of these rights, please contact us by email: contact@codeyourfuture.io.

Please ensure that any personal information you provide us with is accurate and complete and you notify us of any changes to your personal information as soon as possible so that we can update our records.

Review of this Policy

We regularly review and update our Privacy Policy. This Policy was last updated in April 2021.

Contact us and Complaints

Should you wish to exercise any of the rights set out above, or if you have any questions or concerns about the way in which we have handled your personal information, please contact us by email: contact@codeyourfuture.io.

Alternatively, you have the right to make a complaint to the Information Commissioner's Office, (which is the supervisory body in the UK) or one of the competent European supervisory authorities (as applicable).